Purpose
What this page is for
- Capture time-away requests and status.
- Keep planners informed about real availability before building a week.
- Support both admin tracking and schedule clarity.
Workspace guide
Absences
Absences keep the schedule honest. They explain why people are unavailable and make sure approved time away is visible to planners and public viewers where appropriate.
Use this page when you need to
- Track requests, approvals, balances, calendar visibility, and history.
- Make approved time away visible to schedulers before the week is built.
- Use absence roles and settings so unavailable members are represented clearly.
Workflow
Recommended workflow
- Record or review requests as early as possible.
- Approve or deny them with enough lead time for planning.
- Confirm balances and settings for the relevant absence types.
- Check the weekly schedule after approvals so the coverage picture is still realistic.
Detailed guidance
How this page fits into the product
Why absence visibility matters
An absence that is tracked in one part of the app but invisible to the planner is almost worse than no absence system at all. The schedule must reflect who is actually available or the weekly grid becomes misleading.
How requests, balances, and history support each other
Requests are the operational intake. Balances answer whether a request is supported. History provides auditability and context when someone asks why a week looked thin or why a member did not appear eligible for a period.
Absence roles versus absence records
The record says someone is away. The role or schedule label explains that absence clearly when looking at the week. Both pieces matter if you want the schedule to be readable instead of mysterious.
Practical tips
What helps in real use
- Approve or record absences before weekly scheduling begins whenever possible.
- If the week looks understaffed, check the absence calendar and history before assuming the scheduler failed.
- Use clear absence labels so both dashboard and public pages stay interpretable.
Common questions
Frequently asked questions
Why do approved absences matter to scheduling?
Because they change who is actually available to cover required roles during the week.
Should absence information appear on public pages?
Only in the way your workflow needs for visibility. The goal is clarity, not exposing unnecessary admin detail.
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